Posted on 06/09/2022Arizona College of Nursing - Fort Lauderdale, FL 33334

60,000 per year Full Time

Company Description

Arizona College of Nursing is a rapidly growing, nursing school that transforms people's lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor's in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to helps communities overcome the chronic, well-known, and increasing nursing shortage. Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor's prepared nurses are needed.

Position Description

What You'll Do:

 

The Administrative Assistant provides high-touch support to the campus's administrators including the Executive Director of Academic Operations (EDAO), Dean of Nursing (DON), and the Dean of General Education (DOGE).

 

The Day-to-Day:

 

  • Serves as initial point of contact for all calls and visitors to the campus
  • Manages and maintains administrators' schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar
  • Attends curriculum, faculty, and other meetings as requested and takes meeting minutes
  • Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies
  • Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers
  • Proofreads documents, analyzes data, and prepares correspondence
  • Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software
  • Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency
  • Completes weekly data entry and compilation of report for student clinical hours
  • Schedules/proctors exams as required
  • Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
  • Creates student orientation packets
  • Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts
  • Completes and distributes electronic end-of-semester student evaluations
  • Facilitates special event planning, arranges for catering services, and makes travel arrangements; organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators

Faculty Onboarding

  • Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
  • Prepares biweekly time sheets for adjunct faculty sent to Human Resources
  • Monitors all health and safety items to ensure completion and maintenance; serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs)

 

 

Requirements

What We Need From You:

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

 

 

  • Degree preferred.
  • A minimum of two (2) years' executive level support experience, preferably in higher education.
  • Strong organizational, writing, and interpersonal skills.
  • Attention to detail.
  • Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
  • Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
  • Effective problem-solving skills and strong desire to help those who have questions and problems.

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